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Transaction Management…
Last updated on : May 21, 2025
Optimising and managing real estate portfolios for occupiers with advanced technology and real-time data
We partner with clients to combine business objectives, portfolio data and insights into a portfolio strategy. Using best practice process tools and leading-edge technologies, we visualise the portfolio to improve visibility to risks and opportunities before managing lease executions to drive the best deal outcomes.
We continually refine and model the portfolio to identify opportunities to reduce cost through relocation, consolidation, lease re-gears and renegotiations. In order to understand performance and improve we conduct regular reviews by analysing data and benchmarking against peers to improve productivity and drive operational excellence
Portfolio mapping and lease data reviews
- Online portfolio reports that include a map of the client’s portfolio, critical events timelines, integrated market research and lease costs summary
Portfolio risk reports
- Online portfolio risk report that includes a critical lease events report with a priority view based on time and value, and a timeline with recommendations on when to act
Online integrated technology
- Online integrated technology, including a new transaction tracker workflow tool, with embedded e-playbooks mapped to pre-defined standard processes for all deal types
Transaction and broker management
- A single point of contact, end-to- end process and broker management with associated reporting, performance reporting, and access to a new proprietary global online tracker with status reports
Standard governance reports
- Globally consistent online business review reports generated on a regular basis with actionable recommendations to improve portfolio productivity
Operational business intelligence reports
- Quarterly set of operational excellence BI reports, including; completed transactions report, end-to-end transaction cycle times, deal financial results (saves/avoids) and broker performance KPI reports
Pre-transaction planning
- Our Portfolio Analytics Tool is linked with pre-transaction tracker for risk and opportunity analysis, enabling proactive strategic planning instead of reactive activities that add up to missed opportunities
Playbook
- Our 6-step standardised digital playbook is built into the tracker for ease of use and reporting, enabling faster management of standardised processes
Scaleable Transaction Management team
- Our skilled resources scale up and down with scope and transaction volume, acting quickly to identify risks and efficiently execute processes
Connective data and integrated technology
- Our digital foundation feeds the Portfolio Analytics Tool and tracker with a single source of data, providing our clients with strategy-led data for insights and portfolio risks/opportunities
Benchmarking and performance measurement
- Benchmarking is embedded within the technology, enabling clients and transaction managers to seamlessly view performance via a dashboard
Tiered service levels
- Additional features and functionality are easily added, enabling clients to move up the value chain as their transaction management needs become more complex
- With our network of 1,573 transaction professionals across Asia Pacific, clients benefit from the depth and breadth of global and regional expertise, industry-leading reach and portfolio coverage (2024).
- We delivered 790 transactions totaling 33.92 million sq ft of transactions in 2023, and in the process helped clients realise cost savings of US$1.58 billion
- We develop technology tools and products that our clients want and need and continually evolve to meet the dynamics demands of managing regional and global portfolios
Transaction Tracker
Online global workflow tool with embedded processes and e-playbooks per transaction type, tracking our work, triggering risks, promoting proactivity and pulling data for operational excellence insights
QLOE (Quick Lease Options Evaluator)
A financial modelling application that provides quick and easy financial analysis of various leasing scenarios, showing the costs associated with each location
MarketLink
A JLL proprietary market intelligence platform that enables the development of tailored leasing strategies backed by data, helping our clients to make informed decisions
MapIT
In-house developed Geographic Information System mapping tool with 3D maps that allows our clients to see available spaces across cities, discover insights that might not be picked up by just looking at traditional data, and create visual tours to identify shortlisted properties
Portfolio Analytics Tool (PAT)
Our proprietary business intelligence application, designed to integrate multiple data types and sources into a dynamic and interactive online portfolio planning dashboard
- Who advises you on leasing/buying your assets?
- Do you use brokers and if so who do you use and how do you manage/appoint them? Case by case or regionally?
- Is the service you receive consistent and helping you manage risk?
- Would you value a more proactive portfolio level leasing partner?
- When was the last portfolio-level lease option / expiry review?
- Are you achieving your real estate budget and cost saving targets?
- When was the last time your portfolio was mapped to market?
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